About Helvetas Bangladesh

HELVETAS Swiss Intercooperation is a development organization anchored in Switzerland. Our vision is a just world in which all men and women determine the course of their lives in dignity and security, sustainably using environmental resources. The promotion of good governance and gender equality, and social equity is an integral part of the overall organizational policy of HELVETAS Swiss Intercooperation, through which we seek to ensure that our organizational culture and practice reflect our commitment to social change.

Job Context

The Admin Intern will support the People & Culture and Administration Department in the systematic organization, indexing, archiving, and disposal of documents in compliance with HELVETAS policies  procedures and management guidelines. The position will support effective records management, ensure proper document retention and disposal practices, and contribute to the efficient utilization of office storage and administrative resources.

Position Information:

No. of Position: 02
Contract Type: Internship – Full-time (100%)
Function: People & Culture and Administration
Duty Station: Country Office, Dhaka
Reports to: Head of People & Culture and Administration
Collaborators: Finance, Administration and Support Staff

Key Responsibilities

The key responsibilities for this role may include the following but are not limited to:

• Segregate and organize financial documents, publications, project agreements, academic research documents and other records from existing storage boxes.
• Identify documents to be:
  • retained and stored at the Country Office;
  • archived at the designated external vendor's storage facility; or
  • disposed of/destroyed by the authorized vendor in accordance with applicable management guidelines.
• Organize documents for archiving by year and project, place them systematically in designated boxes, and maintain appropriate box labels/tags.
• Prepare and maintain an Excel-based document index for all archived boxes, including relevant information such as document type, year, project and box reference.
• Organize old documents identified for disposal and pack them systematically in boxes as guided by the Finance and Administration Departments.
• Support the Administration and Finance teams in ensuring proper documentation and traceability throughout the archiving and disposal process.
• Perform other related tasks as assigned by the supervisor.

Required qualifications, experiences and skills

Education:

• At least a Bachelor's degree, preferably in Business Administration, Finance, Accounting, Management or a related field.

Experience:

• Basic understanding of administrative and/or financial documents.
• Basic knowledge of MS Excel and data entry.

Skills:

• Excellent communication and interpersonal skills.
• Willingness and ability to work 8 hours per day on a full-time basis.
• Basic understanding of professional office norms, conduct and workplace behaviour.
• Ability to understand and communicate in English.
• Good organizational skills and attention to detail.
• Ability to follow instructions and work systematically.

Reportable To

Head of People & Culture and Administration

Workstation

Country Office, Dhaka

Working Hours

8.5 hours per day including lunch break 30 minutes in between 8:00 AM to 5:00 PM.

Contract Tenure

Initially, we will offer a 1-month internship contract.

Salary & Benefits

We will offer a monthly gross internship allowance of BDT 15,000 along with other admissible benefits. Other benefits include HELVETAS public holidays, 2 days of the weekend, earned leave and sick leave.  Earned leave and sick leave will be applicable on a pro-rata basis, in accordance with the applicable organizational provisions.

Travel

This position does not require travel to the project locations.

Required behaviours

• Reliable in keeping the deadlines and commitments, and walk the talk.
• Develop and promote a culture of quality and performance.
• Demonstrate problem-solving, analytical and conceptual skills Foster teamwork, cooperation and knowledge sharing.
• Ensure fair and equal participation and opportunity.
• Transparent, just and objective

Apply Instruction

Interested candidates are invited to submit their updated resume along with a motivational letter detailing their relevant experience and motivation for their role. Please apply online at https://career.helvetasbd.org/ by 15 September 2026. Female candidates with relevant experience and qualifications will get priority. Hard copies or other forms of application will not be accepted. Only shortlisted candidates will be contacted for further steps. We encourage early applications as interviews will be conducted on a rolling basis.

Application Deadline: 15 September 2026

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED
Candidates will have to go through an extensive selection process.
Any lobbying will be considered as disqualification

Helvetas is dedicated to providing equal employment opportunities regardless of gender, age, race, religion, ethnicity, or minority status.

Helvetas promotes a code of conduct that aims to create a work environment with zero tolerance for mobbing, sexual harassment, child abuse, abuse of authority, corruption, fraud, and conflict of interest. This code of conduct applies to all Helvetas staff, volunteers, interns, contractors, and board of directors. Helvetas strongly encourages reporting through the complaint mechanism if any actions or behaviors are suspected of violating the code of conduct's zero tolerance policy.

To know more about our organisation, please visit: www.helvetas.org/en/bangladesh