About Helvetas Bangladesh

HELVETAS Swiss Intercooperation is a development organization anchored in Switzerland. Our vision is a just world in which all men and women determine the course of their lives in dignity and security, sustainably using environmental resources. The promotion of good governance and gender equality, and social equity is an integral part of the overall organizational policy of HELVETAS Swiss Intercooperation, through which we seek to ensure that our organizational culture and practice reflect our commitment to social change.

Job Context

The Young Professional – Administration will provide front desk and reception support, manage visitors and office logistics, and assist with day-to-day operations to ensure a smooth, safe, and efficient working environment.

Key Responsibilities

1. Front Office & Visitor Management

• Welcome and receive visitors, vendors, and national staff professionally at the front desk.
• Maintain visitor and vendor registers, including issuing temporary ID cards.
• Handle incoming calls (PBX, mobile, intercom), mail, and courier management.
• Assist international staff and visitors upon arrival to office.
• Update and maintain contact lists and address directories for PNGOs, donor agencies, and embassies.

2. Logistics & Travel Support

• Coordinate logistics for meetings, workshops, trainings, and staff retreats; maintain documents for payments or settlements.
• Assign office vehicles (company vehicles, Uber, rented cars) for local and field movements according to approved travel plans.
• Assist line manager to book domestic air tickets for field visits of staff.
• Assist with travel arrangements for local and international visitors (accommodation, transport, communication, ticketing, facilities, equipment, etc.).
• Support the rollout and regular updating of the travel management system.

3. Office Facility & Maintenance

• Conduct monthly inspections of the office premises and ensure proper maintenance of facilities (AC, photocopiers, printers, scanners, electronics, etc.).
• Assist line manager to monitor office floors weekly, record observations, and coordinate with cleaners and support staff.
• Assist line manager for minor repairs, maintenance, and office improvement initiatives.
• Monitor office cleanliness and hygiene standards; check the first aid box monthly and arrange emergency medicine procurement.

4. Inventory Management & Procurement Support

• Monitor office store stock levels, initiate purchases, update inventory records, and verify received goods (GRN process).
• Maintain office assets: register new items, track maintenance/repairs, and update the inventory system.
• Support low-value procurement activities: prepare ToRs, PRFs, conduct market surveys, and assist in small purchases.
• Process airtime recharges for country office staff communication.

Required qualifications, experiences and skills

Education:

• Bachelor’s degree in Business Administration, Management, or a related field.

Experience:

• Fresh graduates or candidates with up to 1 year of relevant experience in reception or administration are encouraged to apply.

Skills & Competencies:

• Basic knowledge of office administration, logistics, or procurement is an advantage.
• Proficiency in MS Office (Word, Excel, Outlook) and willingness to quickly learn new systems.
• Good written and verbal communication skills in Bangla and English.

Behavioral Competencies

• Professional and service-oriented mindset
• Clear and polite communication
• Teamwork and collaboration
• Flexibility and adaptability
• Strong attention to detail
• Integrity and confidentiality
• Eagerness to learn and grow

Reportable To

Officer – Procurement & Administration/ Admin Manager with Matrix line to Head of People & Culture and Administration

Workstation

Dhaka, Bangladesh

Working Hours

8.5 hours per day including lunch break 30 minutes in between 8:00 AM to 5:00 PM.

Contract Tenure

A 12-month internship contract (extendable based on funding availability and performance).

Salary & Benefits

We will offer a monthly consolidated salary in the range of BDT 30,000 – BDT 35,000 CTC ((may vary based on experience and current remuneration), along with other admissible benefits. Other benefits include travel allowance, HELVETAS public holidays, 2 days of the weekend, annual leave of 25 days and 15 days of sick leave.

Travel

This position may requires travel (15%) to the project locations and direct engagement with project implementation.

Required behaviours

• Reliable in keeping the deadlines and commitments and walk the talk.
• Develop and promote a culture of quality and performance.
• Demonstrate problem-solving, analytical and conceptual skills.
• Foster teamwork, cooperation and knowledge sharing.
• Ensure fair and equal participation and opportunity.
• Transparent, just and objective focused.

Apply Instruction

Interested candidates are invited to submit their updated resume along with a motivational letter detailing their relevant experience and motivation for their role. Please apply online at https://career.helvetasbd.org/ by 22 March 2026. Female candidates with relevant experience and qualifications will get priority. Hard copies or other forms of application will not be accepted. Only shortlisted candidates will be contacted for further steps. We encourage early applications as interviews will be conducted on a rolling basis.

Application Deadline: 22 March 2026

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED
Candidates will have to go through an extensive selection process.
Any lobbying will be considered as disqualification

Helvetas is dedicated to providing equal employment opportunities regardless of gender, age, race, religion, ethnicity, or minority status.

Helvetas promotes a code of conduct that aims to create a work environment with zero tolerance for mobbing, sexual harassment, child abuse, abuse of authority, corruption, fraud, and conflict of interest. This code of conduct applies to all Helvetas staff, volunteers, interns, contractors, and board of directors. Helvetas strongly encourages reporting through the complaint mechanism if any actions or behaviors are suspected of violating the code of conduct's zero tolerance policy.

To know more about our organisation, please visit: www.helvetas.org/en/bangladesh