About Helvetas Bangladesh

HELVETAS Swiss Intercooperation is a development organization anchored in Switzerland. Our vision is a just world in which all men and women determine the course of their lives in dignity and security, sustainably using environmental resources. The promotion of good governance and gender equality, and social equity is an integral part of the overall organizational policy of HELVETAS Swiss Intercooperation, through which we seek to ensure that our organizational culture and practice reflect our commitment to social change.

Job Context

The Finance and Administration Officer (F&AO) play a key operational role in ensuring smooth financial management and administrative support for the ENABLE project at the field level. In line with the project design the F&AO oversees accounting, budget monitoring, compliance, partner financial coordination, logistics, and administrative systems to support effective project implementation. The role works under the supervision of the Project Manager, with functional/technical guidance from the Country Office Finance and Admin units.

Number of Vacancy: 01

Key Responsibilities

The key responsibilities for this role may include the following but are not limited to:

Financial Operations & Accounting

• Manage daily financial transactions, ensuring compliance with organizational and donor standards.
• Day to day prepare the financial transaction and transfer the data to the BANANA software.
• Maintain accurate accounting records (cashbook, bank book, journals, ledgers).
• Conduct monthly bank reconciliation and ensure proper petty cash handling.
• Ensure all vouchers, receipts, supporting documents, and approvals are properly filed and audit ready.
• Monitor financial processes at the field office in line with Country Office (CO) systems and templates.
• To ensure the VAT and Tax issues are appropriate and applicable.

Budget Monitoring & Financial Reporting

• Assist the Project Manager in preparing monthly budget forecasts and expenditure updates.
• Support financial monitoring using CO-compliant formats and tools.
• Track spending against approved budgets and report significant variances.
• Provide transaction-level support for internal and donor reporting (SIDA/HSI).
• Share timely financial updates with the PM and Head of Finance.
• Support project team in preparing yearly budget and annual plan of operation.

Partner NGO Coordination & Compliance

• Support the capacity development initiatives of partners (CSO and their networks) on organizational independence.
• Support and administer the grant scheme planning, selection and management for CSOs and their networks.
• Review’ the fund requests of CSOs and their networks (as and when required), prepare financial reports, and ensure documentation.
• Responsible for ensuring NGOAB compliance (FD-6 revision, fund clearance, UNO certificate) and regulations.
• Support and facilitate audit for the project and also for the CSOs and their networks. 

Administrative & Logistical Support

• Support procurement processes including quotes, documentation, vendor coordination, and payment processing as per organizational policy and donor standards.
• Arrange logistics for trainings, workshops, travel, meetings, and field events.
• Maintain inventory and asset registers in collaboration with the CO admin team.
• Ensure compliance with admin policies, VAT/Tax rules, and NGOAB documentation requirements.
• Ensure safety and security of the local offices and take proactive initiatives for addressing risks.

Coordination & Communication

• Maintain strong coordination with CO Finance and Admin focal person (PSU) for alignment of standards, formats, timelines, and reporting.
• Act as the primary finance & admin point at the project location, supporting field teams and engaging regularly with the CO.
• Coordinate with CO units including Procurement, HR, Admin, and IT to facilitate field-level operations smoothly.
• Support and guide the Young Professional (Finance) for financial and administrative matters.

In addition to the responsibilities outlined above, the incumbent may be assigned any other tasks by management that are relevant to the role profile.

Required qualifications, experiences and skills

Education:

• Master’s degree in Accounting, Finance, or Business Administration or related fields.

Experience:

• Minimum 3 years’ experience in NGO finance & administration roles.
• Solid knowledge of accounting software (BANANA/ Tally/QuickBooks), MS Excel, VAT/TAX rules, NGOAB compliance.
• Experience working in multi-supervisor or matrix management settings is an advantage.
• Prior experience with donor-funded projects (SIDA preferred) and partner management is desirable.

Skills:

• Strong knowledge of financial principles, budgeting, and reporting.
• Proficiency in financial management software and advanced use of spreadsheet applications.
• Excellent attention to detail and ability to work with large volumes of financial data.
• Detail-oriented with the ability to multi-task and prioritize.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work under pressure and complete deliverables on time.
• Fluent in English both written and spoken.

Required Functional Competencies:

• Financial documentation management
• Payment procedure
• Procurement & admin compliance
• Fixed asset management procedure
• NGO rules/compliance

Required Core Competencies:

• Adding quality
• Professionalism and expertise
• Communication and cooperation
• Being accountable
• Empowering others
• Acting with integrity
• Attitude of inquiry and learning
• Delivering results

Reportable To

Project Manager (with functional coordination from Head of Finance for finance, and Head of Admin for admin-related matters)

Workstation

Khulna/ Bagerhat (Any Sub-district)

Working Hours

8.5 hours per day including lunch break 30 minutes in between 8:00 AM to 5:00 PM.

Contract Tenure

A national employment contract up to up to 31 December 2028 with a high possibility of extension based on performance and fund availability.

Salary & Benefits

We will offer a monthly consolidated salary in the range of BDT 132,947 – 146,064/- CTC (may vary based on experience and current remuneration), along with other admissible benefits, such as Mobile Allowance, Provident Fund, Gratuity, Festival Bonus, Seniority Bonus, Medical Insurance with health and life coverage, Annual leave of 25 days, Sick leave of 15 days and excellent opportunities for professional development.

Travel

This position requires frequent travel (30%) to the project locations and direct engagement with project implementation.

Required behaviours

• Reliable in keeping the deadlines and commitments and walk the talk.
• Develop and promote a culture of quality and performance.
• Demonstrate problem-solving, analytical and conceptual skills.
• Foster teamwork, cooperation and knowledge sharing.
• Ensure fair and equal participation and opportunity.
• Transparent, just and objective focused.

Apply Instruction

Interested candidates are invited to submit their updated resume along with a motivational letter detailing their relevant experience and motivation for their role. Please apply online at https://career.helvetasbd.org/ by 08 March 2026. Hard copies or other forms of application will not be accepted. Only shortlisted candidates will be contacted for further steps. We encourage early applications as interviews will be conducted on a rolling basis.

Application Deadline: 08 March 2026

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED
Candidates will have to go through an extensive selection process.
Any lobbying will be considered as disqualification

Helvetas is dedicated to providing equal employment opportunities regardless of gender, age, race, religion, ethnicity, or minority status.

Helvetas promotes a code of conduct that aims to create a work environment with zero tolerance for mobbing, sexual harassment, child abuse, abuse of authority, corruption, fraud, and conflict of interest. This code of conduct applies to all Helvetas staff, volunteers, interns, contractors, and board of directors. Helvetas strongly encourages reporting through the complaint mechanism if any actions or behaviors are suspected of violating the code of conduct's zero tolerance policy.

To know more about our organisation, please visit: www.helvetas.org/en/bangladesh